QuickBooks Desktop

Import a PDF bank statement into QuickBooks Desktop

QuickBooks Desktop can't read PDFs — it imports Web Connect (.qbo) files. Convert the statement here, then import the .qbo.

See a sample convert — synthetic file, real engine.

Preview is free. The first download is free after sign-in. After that, Solo is $29/month, cancel anytime.

up to 20 files · 20 MB each · PDF only · bank or credit-card statements

    kept in memory only
    sample-checking-statement.pdf · synthetic, made for this demo · Meridian Commerce Bank · ····3303
    ✓ Ties. Opening 15,800.00 + credits 25,557.89 − debits 32,811.32 = 8,546.57, the printed closing balance.
    DateDescriptionAmount Balance
    2026-05-01STRIPE TRANSFER2,919.2918,719.29
    2026-05-01ACH DEBIT PROPERTY MGMT RENT−4,200.0014,519.29
    2026-05-03POS PURCHASE HOME DEPOT PRO−1,269.5813,249.71
    2026-05-04ZELLE CREDIT3,030.1216,279.83
    2026-05-07SQUARE INC DEPOSIT3,647.5719,927.40
    2026-05-07POS PURCHASE SHELL OIL−1,705.5118,221.89
    2026-05-08POS PURCHASE US FOODS−178.1318,043.76
    2026-05-11MERCHANT BANKCD DEPOSIT3,994.8622,038.62
    2026-05-13REMOTE DEPOSIT CAPTURE2,790.9624,829.58
    2026-05-13POS PURCHASE VERIZON WIRELESS−1,665.9823,163.60
    2026-05-14COUNTER DEPOSIT2,237.7925,401.39
    2026-05-15POS PURCHASE HOME DEPOT PRO−733.8924,667.50
    2026-05-15POS PURCHASE US FOODS−1,225.2123,442.29
    2026-05-15ADP WAGE PAY 00174−6,800.0016,642.29
    2026-05-19COUNTER DEPOSIT3,622.6920,264.98
    2026-05-21POS PURCHASE GRAINGER−1,475.9618,789.02
    2026-05-23POS PURCHASE SYSCO FOODS−989.6117,799.41
    2026-05-23POS PURCHASE GRAINGER−1,221.9716,577.44
    2026-05-29REMOTE DEPOSIT CAPTURE3,314.6119,892.05
    2026-05-29ADP WAGE PAY 00175−6,800.0013,092.05
    2026-05-31POS PURCHASE STATE FARM INS−2,169.8410,922.21
    2026-05-31POS PURCHASE CINTAS CORP−2,375.648,546.57

    22 rows · 2026-05-01 → 2026-05-31 · the running balance chains on every one

    Review notes (2)

    Synthetic sampleThis statement was made for the demo, not by a bank — so the engine's file-quality note below is expected, and correct.
    Possible transfers1 row looks like a movement between accounts, not income or expense.
    File qualityPDF produced by ReportLab, not a bank statement system.
    Open the sample convert →
    The import steps
    1. Convert the statement below and download the .qbo file.
    2. In QuickBooks Desktop: File → Utilities → Import → Web Connect Files.
    3. Pick the matching bank or credit-card account when prompted — the account type must match what you chose in the export drawer.
    4. Review the transactions in the bank feed and add them to the register.
    Processed in memory, then discarded
    A statement that does not tie is not billable
    New bank layout in 24 hours on business days
    Customer statements are not used for training

    Check it on your own file

    Preview is free. No account.

    Drop a statement you already have. You will see whether it ties to the printed opening and closing balance before you pay for anything.

    The first download is free after sign-in, so you can test the QuickBooks import on a real file.

    What the review catches

    These notes are exceptions for a reviewer, not a verdict. A statement can be genuine and still fail a check. A file can look clean and still be worth a second look.

    Balance does not tie

    Opening + credits − debits must equal the printed closing. If it does not, the export is blocked unless you override it on purpose.

    Running balance breaks

    Each row has to chain to the next. The first broken row is highlighted so you are not hunting through 400 lines.

    Duplicate lines

    Same date, amount, and description appearing twice in one statement — a common paste or parse glitch, and a common doctored-file tell.

    Months that do not chain

    Drop January and February together. February's opening has to be January's closing. Gaps and overlaps get a note.

    Transfer-looking rows

    “TRANSFER,” “ORIG CO NAME,” card payments to yourself. Flagged so they are not booked as income or expense.

    PDF not from a bank system

    The producer string is read off the file. A statement written out of ReportLab, Word, or a home-grown generator is not automatically fraud — but it is not a bank portal PDF either. You see that before you import.

    How it works

    1Upload the PDF Digital file from the bank site is the normal path. Password-protected is fine. A scan with a text layer reads as text; an image-only PDF is read with OCR on our server and still has to tie.
    2Read the proof The printed balances are the source of truth. Edit a cell if you need to; the proof reruns.
    ✓ Ties. Opening 15,800.00 + credits 25,557.89 − debits 32,811.32 = 8,546.57, the printed closing balance.
    3Download the file Or open Analysis on the same grid first. Excel, CSV, .qbo for QuickBooks Online and Desktop, Xero CSV, OFX, QFX or QIF. A statement that does not tie never counts against your pages.
    2026-05-04ZELLE CREDIT3,030.12
    2026-05-07SQUARE INC DEPOSIT3,647.57
    2026-05-07POS PURCHASE SHELL OIL−1,705.51

    Tied to the penny on

    ChaseJPMorgan Chase CommercialBank of AmericaWells FargoCitizens BankRegions BankWintrustCIBC USCapital One 360Bank Mandiri (IDR)American Express (card)Citi (card)U.S. Bank (card)Discover (card)Synchrony (card)

    Every bank on this list has produced a digital statement that tied to the printed closing balance, to the penny. If yours is missing, the layout is added within 24 hours on business days.

    Billing, in writing

    Cancel sits behind Manage billing on your account page. One click there. No email. No call. No retention screen.

    Monthly means monthly. Yearly is paid once, up front, and labeled yearly. We do not sell “annual, billed monthly.”

    The $39 option never renews. It ends on day 30.

    If a statement does not tie, it does not count.

    Solo is $29/month or $240/year. Bookkeeper is $99/month or $990/year. Every plan, side by side →

    Built by one engineer who runs several small businesses and got tired of retyping statements at month end. The same person writes the parser and answers the inbox.

    Security

    The statement is parsed in memory and discarded when the response is sent. Nothing is stored on our side: there is no workspace and no library of client files on this server. OCR, when a page needs it, runs on the same server, in memory, with no third-party AI service in the path. Nothing is used to train anything. Logs are one anonymous line: file count, size, whether it parsed, whether it tied. The only exception: if the layout is new, we keep the column headings so we can support it — never an amount, date, name, or account number.

    Full security notes →

    Swipe sideways to see every column.

    This grid exists only in this tab. Click a cell to edit date, description or amount; ± flips debit/credit. The proof re-runs on every edit. Convert another statement

    Download .qbo

    QuickBooks checks these before accepting the file.

      Not listed? Leave it blank — the file uses a documented generic institution ID and imports under a generic label.

      Download the Xero bank import (.csv)

      Xero's own template columns: Date, Amount (money in positive, money out negative), Payee, Description, Reference, Check Number. The date has to match your Xero organisation's region.

      How to import
      Accounting → Bank accounts → Manage account → Import a statement, choose this file, and confirm the column mapping Xero proposes. Xero also imports the OFX file directly.

      This statement does not tie

      Sign in to download

      No password. We email you a one-time link — new here? The same link creates your account. Your first download is free so you can test the import into QuickBooks.

      Pick a plan

      You only pay for downloads of statements you've already seen tie. A statement that doesn't tie never counts against your pages, and any first charge is refundable within 14 days, no questions — billing & refunds.